Parent Volunteer Sign Up

Assist with setting up catered meal, ice down drinks, prep tables for dining, serve dessert. LPO Parent Volunteers partner with admin for set up and tear down. Sign-in at the LHS Welcome Center and meet in the Commons

Support the President-elect in all planned activities and initiatives, while also preparing to transition into the role of President in the upcoming year. This will involve participating in strategic meetings, coordinating with various teams, and ensuring a smooth handover of responsibilities. Additionally, engage in community events and outreach to understand the priorities of the constituents and foster strong relationships that will enhance the effectiveness of leadership in the coming term.

The Vice-President of Communications shall: - be responsible for all outgoing correspondence for the Organization - collect and organize relevant LPO information to share with the LHS parent community through the LPO newsletter, LPO social media, school announcements and school calendar of events - oversee the following committees: Buzz Book, Membership Toolkit (MTK), LPO Social Media, LPO Website

The Vice-President of School Community shall: - be responsible for fulfilling all volunteer needs for the LPO Board and Committees and events - oversee the following committees: Homecoming Parade, Special Olympics, Staff - Appreciation: monthly recognition, conference dinners, end-of-year lunch, Volleyball Challenge - fulfill needs of any vacant committee positions that fall under the Vice-Presiden

The Vice-President of School Support shall: - be responsible for promoting and managing the annual Lancer Direct Donation Campaign - oversee the following committees: Staff Grants, Lancer’s Landing School Store, Spirit Wear - fulfill needs of any vacant committee positions that fall under the Vice-President of Fundraising

The Treasurer(s) shall: - serve for a minimum one-year term - Position of co-treasurers (if any) will divide the responsibilities of the position to - - create a system of checks and balances. Treasurer 1 will handle bookkeeping, bank statements, managing receipts and provide budget and banking updates at meetings. Treasurer 2 will count and deposit cash, write checks (co-signed by a president preferably), and present requests to the board at executive meetings. - Initiate an annual audit of LPO, and all grade-level finances.

The Secretary (or Secretaries) shall: - serve a minimum one-year term - prepare copies of the meeting agenda and treasurer’s report and make available at the monthly LPO meeting - record and prepare general and executive meeting minutes within 1 week of all meetings - submit approved meeting minutes to the LPO webmaster within one week of approval, to be posted to the LPO website - oversee the following committees: Bylaws/Standing Rules, Nominating & Election Committee, maintain volunteer handbook.

Class Directors: This position serves as the liaison between the grade-level administration and the LPO . Directors maintain regular communication with grade-level families to keep them updated on class activities through the weekly LPO newsletter, and the grade-level social media accounts. Additionally, Class Directors are responsible for fulfilling the duties of the Class Treasurer and Class Events Chair if those positions are vacant. Time frame - Throughout the school year Class Treasurers: The Class Treasurer is responsible for managing the finances for their grade level. Time frame - Throughout the school year

Class Directors: This position serves as the liaison between the grade-level administration and the LPO . Directors maintain regular communication with grade-level families to keep them updated on class activities through the weekly LPO newsletter, and the grade-level social media accounts. Additionally, Class Directors are responsible for fulfilling the duties of the Class Treasurer and Class Events Chair if those positions are vacant. Time frame - Throughout the school year Class Treasurers: The Class Treasurer is responsible for managing the finances for their grade level. Time frame - Throughout the school year

Homecoming Judges Hospitality Chair: This volunteer role does NOT involve planning homecoming events for the school. Instead, it supports the LPO's participation in homecoming events. Volunteers will be responsible for securing and coordinating judges for the homecoming parade, as well as setting up and taking down the judges' stand in the neighboring subdivision before and after the parade. Additionally, volunteers will assist the administration with any needs related to their participation in the parade. Time frame - Late September/early October

Volleyball Challenge Chair: This volunteer role does NOT involve planning the Volleyball Challenge for the school, as this event is organized and executed by the Lafayette High School Administration. Volunteers assist the Vice President of School Community by supporting the administration during the annual Volleyball Challenge. Their responsibilities include purchasing snacks and food to sell at the concession stand during the event. Please note that there is no cooking involved. Time frame – Friday evening in April

Special Olympics Chair: This volunteer role does NOT involve planning the Special Olympics event for the school. An LHS leadership team of juniors and seniors plan the event with support from our administrators. Schools k-12 from Rockwood and other St. Louis County schools participate. As a volunteer in this LPO role, you will support the LPO's involvement in the Special Olympics by purchasing snacks and food to sell at the concessions stand during the event. Please note that no cooking is required. Additionally, there will be more volunteer opportunities available on the day of the Special Olympics, and the sign-up for those roles will be published in the spring semester. Time frame – April (during the school day)

Social Media Chair: Volunteer assists the VP of Communications in managing LPO's social media accounts on Facebook and Instagram. Knowledge of these platforms and Canva is a plus. Time frame - Throughout the school year (and summer as needed)

Spirit Wear Chair: The Committee Chair position collaborates closely with the LPO Executive Board to develop a strategy for spirit wear sales in both the school store and the online store. Responsibilities include communicating with local vendors to design spirit wear, negotiating pricing, and managing inventory replenishment throughout the school year. The Chair(s) and volunteers will tag and prepare items for sale in the store, maintain the online inventory, and fulfill online orders. Time frame - Throughout the school year

Staff Appreciation Chair (hospitality): This Committee Chair position works closely with the Staff Recognition Chair, the school principal, and the principal’s secretary throughout the school year. The Committee Chair(s) provide donuts for the staff at the beginning of the school year, and plan catered meals for one dinner during the Fall Parent-Teacher Conference, one dinner during the Spring Parent-Teacher Conference, and one end-of-year luncheon. The Committee Chair(s) partner with the LPO Executive Board to set the catered meal menu, as well as coordinate meal delivery or pick-up, and set-up and tear-down with the assistance of additional parent volunteers. They also work within the budget provided by the LPO to provide the catered meals and any supplementary items, such as desserts and drinks. Time frame–Fall and Spring Semester

Staff Appreciation Chair (staff recognition): This Committee Chair position works closely with the Staff Appreciation, the school principal, and the principal’s secretary throughout the school year. The Committee Chair(s) follow the District’s Special Days Calendar to coordinate regular recognition events for groups of staff members. They operate within a budget provided by the LPO to offer enjoyable snacks, themed treats, and creative signage to honor our wonderful staff. Time frame – Monthly/Bi-monthly throughout the school year

Website Committee Chair - Rockwood School District PTO: The Committee Chair(s) collaborate with the Rockwood School District Communications Department to manage the Lancer Parent Organization (LPO) webpages on the Lafayette High School website. These LPO pages should remain general and informative. The main LPO pages must direct visitors to the LPO Membership Toolkit website. It is essential to keep all LPO Board and Committee Chair information updated and accurate. Additionally, all financial documents, meeting minutes, bylaws, and standing rules should be maintained and kept current. Rockwood School District website training is provided. Time frame - Throughout the school year (and summer as needed)

Lancer’s Landing Store Managers: Inventory - The Inventory Manager is responsible for managing store inventory, placing orders, and scheduling volunteers for pick-up and delivery. Time frame – Throughout the school year

Lancer’s Landing Store Managers: Operations - The Operations Manager is responsible for overseeing the school store, parent volunteer shifts, and daily operations. Volunteer should have prior experience with the LHS School Store and be able to work in the store at least once a month. Most oversight can be done remotely. Volunteer needs to be available to monitor the school store volunteer sign-up on a weekly/daily basis, assess the needs for volunteers and store operations, communicate with volunteers as necessary, and assist the Store Shift Leads when needed. Time frame – Throughout the school year

Lancer’s Landing Store Shift Leads are opportunities for experienced parent volunteers who have previously worked in the school store, understand the daily operating procedures, and wish to take on more regular shifts. Time frame – Throughout the school year